Airports Vanuatu Limited
Location:
Port Vila
Due Date:
27-02-2026
Type:
Full Time
Organisation Description:
Airports Vanuatu Limited (AVL) is a State-Owned Enterprise responsible for the operation, management and development of Vanuatu's international airport located in Port Vila, Santo, and Tanna.
Job Desctiption:
Reporting Line:
This position reports to the Airport Manager- Port Vila
Position Purpose:
The Operations Administration Officer- Port Vila is responsible for administrative and clerical support to ensure efficient and effective functioning of all three aerodrome operations. This role assists in coordinating operational logistic and documentation, handling procurement, communication, reporting and involve in operation compliance activities to support safe, secure and continuous airport operations. This job involves challenging tasks and a significant amount of responsibility.
Key Responsibilities:
- Provide day to day administrative support to the Operations Department for all three airports
- Prepare, update and maintain operational reports, logs and records (daily incident reports, inspection reports and others)
- Maintain filling systems (both soft and hard copy)
- Support compliance documentation requirement for airport operational standards
- Strong coordination of internal and external correspondence with airport service providers
- Monitor staff attendance, leave applications and timesheets for the Operations team- Port Vila
- Assist in procurement process including raising purchase requests, follow up orders, and maintaining stock inventory records
- Support emergency response documentation and maintain update contact lists
- Priorities tasking effectively
- Perform any other administrative duties as assigned by the Airport Manager – Port Vila
Selection Criteria:
Essential:
- Diploma in Airport Operations or Business Administration, or related field
- 5 to7 years of experience in administrative role
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Strong written and verbal communication skills
- Good organizational and time management skills
- Ability to work under pressure in a dynamic operational environment
- Ability to work independently or as a team to meet deadlines
- Strong attention to detail and safety awareness
- Willingness to work late or weekends when required
- Have a good command of English or French
- Good interpersonal skills (verbal and written)
Desirable:
- Certificate in Airport Business Operations or any relevant fields
- 7 plus years Experience working in a similar environment
- Knowledge of airport operational procedures and CAAV regulations
- Experience in record management and compliance documentation
Special Attributes:
- Must be medically and physically fit
- Must have a valid Police Clearance
- The ability to respond to any late nights or early morning hours' emergency at the airport premises
- Valid Driver's license
Salary:
How to Apply
Apply by:
Via website
Contact Person:
Contact Phone:
Email to send applications to:
Postal Address or location to apply in person:
Use the following link to apply online:
https://avl.bamboohr.com/careers/42
Website:
https://avl.bamboohr.com/careers/42
How to apply - more information:
Use this link to apply online: https://avl.bamboohr.com/careers/42
For further information on the above job please contact the employer directly.
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