Airports Vanuatu Limited
Location:
Port Vila
Due Date:
06-03-2026
Type:
Full Time
Organisation Description:
Airports Vanuatu Limited (AVL) is a State-Owned Enterprise responsible for the operation and development of Vanuatu's international airports at Port Vila, Santo, and Tanna.
Job Desctiption:
AVL invites applications from suitably qualified and experienced professionals for the position of Executive Assistant.
This position reports to the Chief Executive Officer
The Executive Assistant is responsible for providing comprehensive administrative, secretarial support to the Chief Executive Officer (CEO), Board of Directors, Executive & Line Managers Team maintaining the highest levels of integrity and confidentiality for the office daily operations.
The Position is based in Port Vila, with occasional travel to other AVL airports as required.
Key Responsibilities:
- Provide day to day administrative and executive support to the CEO including managing schedules, appointments, travel arrangements and correspondence
- Coordinate Executive and Board meetings including preparing agendas, recording accurate minutes, documentation decision, and ensuring timely follow up on action items and Board feedback on particularly on areas of concern
- Act as a liaison between the CEO, Board of Directors, Government Agencies, Aviation Authorities and external Stakeholder
- Prepare reports, presentation and confidential documents to support executive decision-making
- Coordinate logistics for official events, stakeholder meetings and executive engagements
- Maintain professional relationships with internal departments to facilitate a smooth operational coordination across all three airport
- Perform other administrative tasks as need by the CEO or BOD
Please submit your application through the following link:
https://avl.bamboohr.com/careers/23
Selection Criteria:
Essentials:
- Diploma in Public Administration or Business Administration or similar related fields
- Minimum 3-5 years proven work experience as Executive Assistance or Senior Secretarial or other similar position
- Strong organisational and coordinating skills with proactive thinking to manage priorities in operational environment
- Excellent command of English (written and spoken)
- High proficiency in Microsoft Office applications (Word, Excel, Publisher etc.) and typing speed of 80-100wpm
- Ability to work independently and manage multiple tasks simultaneously under pressure
- Detail oriented and strong problem-solving capability
- Ability to maintain confidentiality and professionalism
- Flexibility to respond to operational demands, including urgent matters that may rise in a airport environment
Desirable:
- Certificate in Secretarial Work or Office Management
- Proven work experience 5-7 years in a similar position
- Experience in even coordination for executive, government or stakeholder engagements
Salary:
How to Apply
Apply by:
Via website
Contact Person:
https://avl.bamboohr.com/careers/23
Contact Phone:
Email to send applications to:
Postal Address or location to apply in person:
Submit your application using the following link:
https://avl.bamboohr.com/careers/23
Website:
https://avl.bamboohr.com/careers/23
How to apply - more information:
For further information on the above job please contact the employer directly.
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