10 May, 2024

Administration Officer

Vanuatu Meteorology & Geo-Hazards Dept, Climate Information Services for Resilient Development (CISRD) or Van-KIRAP project,


Port Vila


Due Date: 




Full time


Organisation Description: 

Vanuatu is among the most vulnerable countries on earth to the increasing impacts of climate change, climate-related natural disasters and the effects of slow-onset events such as sea-level rise and ocean acidification. In an effort to address these challenges, the Government of Vanuatu, through VMGD and the Secretariat of the Pacific Regional Environment Programme (SPREP) has successfully secured financing from the Green Climate Fund (GCF) to develop and implement the Vanuatu Climate Information Services for Resilient Development (CISRD) Project.

The primary purpose of the CISRD project is to develop and strengthen climate resilient development in Vanuatu, with emphasis on supporting climate smart adaptation and disaster risk management policy and planning. The project aims to do this by building institutional and community-based capacity and providing critical resources to facilitate transformational and sustainable change in the application of science-based evidence to inform decision-making for relevant policy development and planning processes. This support will be delivered through provision of tailored Climate Information Services (CIS) specifically aligned with relevant national strategies for priority sectors, to address information gaps and priority needs of target beneficiaries ('next' and 'end'-users of CIS) at national, provincial and local community levels.

Primary measurable benefits in the short-medium term (i.e. within the term of the project) are designed to better inform decision-making through mainstreamed use of CIS. Such CIS will meet priority climate adaptation, climate-related disaster risk reduction policy and planning and associated development needs of stakeholders (Next/End-Users) at national, provincial and local community levels. Collectively, these benefits will include more specifically:

• Enhanced capacity and capability of target stakeholders to understand, access and apply CIS
• Enhanced CIS communications, knowledge products, tools, resources and associated stakeholder outreach processes
• Enhanced reliability, functionality, utility and timeliness of CIS delivery systems
• Enhanced scientific data, information and understanding of past, present and future climate to facilitate innovation and continuous improvement of reliable, accurate, effective and efficient CIS

Target sectors for the focus and implementation of the CISRD Project are:
• Agriculture
• Fisheries
• Tourism
• Water
• Infrastructure


Job Desctiption:

The Administration Officer will work under the direct supervision of the Project Manager. The Officer will assume direct responsibility for the administrative management and procurement related to the CISRD Project under VMGD, while also working closely with other project team members within the Project Implementation Unit (PIU). The main role of the administration officer will be to ensure that the CISRD Project under VMGD has the required operational support for effective project planning, implementation, monitoring, procurement and reporting.

The Administration Officer is responsible to:
• Provide support to the PMU and Field Officers on efficient and effective logistical support;
• Assist the Project Manager in the day-to-day running of the PIU, including organizational support to meetings;
• Specifically provide logistical support for travel nationally and internationally for the PIU and Field Officers;
• Assist and engage in procurement procedures.


Selection Criteria:

Qualification : Diploma.

Special Education (preferred): Administration Management, Environmental Studies or relevant discipline.

At least two years of practical experience in project management and administration support; technical research and development of communication products in a medium to large organization.

Special Skills:
Administration Research and analytical skills. Organizational and office
                      management skills.

Thinking style:  
Analytical. Demonstrated ability to use initiative and to think outside the box in dealing with multiple tasks, demanding deadlines and with little supervision as well as strong understanding and appreciation of environmental ethics, values and priorities within the workplace.

Communication/Interpersonal Skills:
Excellent communications skills with high command of spoken and written English including demonstrated experience with media, publications, communications and networking with internal and external stakeholders.

Behavioral Competencies:
Ability to work both independently and as part of a team. Open-minded with the strong ability to listen and advise. Ability to work under pressure and complete tasks by deadline. Ability to work with integrity and maintain confidentiality. Must be able to use discretion when handling sensitive administrative information.

Language: English and Bislama.  French an advantage.




How to Apply

Apply by:

In person


Contact Person:

Moirah Matou


Contact Phone:

(678) 24686


Email to send applications to:



Postal Address or location to apply in person:

Vanuatu Meteorology & Geo-Hazards Department
PMB 9054
Port Vila



VMGD now invites eligible interested applicants to indicate their interest in providing the services. Further information and Terms of Reference are available from Moirah Matou at mmatou@vanuatu.gov.vu or  can be collected at VMGD. Pour plus d'information en Francais, vous pouvez contacter Moirah Matou, mmatou@vanuatu.gov.vu ou vien ramage au Department du Meteo & Geo-Hazard.  Olgeta we e wantem moa infomasen long Bislama plis contactem Moirah Matou, mmatou@vanuatu.gov.vu. or yu save karem moa infomesen lo VMGD.  Interested applicants should send their application letter, resume, written work samples and name and current contact details of three referees to Moirah Matou via email mmatou@vanuatu.gov.vu  or mail to 'confidential', VMGD, PMB 9054, Port Vila, Vanuatu, by 5:00pm, Friday 20th of May, 2024.


How to apply - more information:

Interested applicants should send their application letter, resume, written work samples and name and current contact details of three referees to Moirah Matou via email mmatou@vanuatu.gov.vu  or mail to 'confidential', VMGD, PMB 9054, Port Vila, Vanuatu, by 5:00pm, Friday 24th of May, 2024.

 For further information on the above job please contact the employer directly.


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