12 August, 2014

5080 Administration Officer

Vanuatu Tourisms Office


Hotels, Restaurant and Tourism


Port Vila, Vanuatu.

Job Hours:

Not Stated

Due Date:


Job Description:

The Administration Officer is responsible to the Manager Finance/Administration for the day-to-day administration of the Office including personnel management matters such as leave management and attendance registers, and human resource development including organisation of in-service staff development training. In addition, the Officer carries out other clerical and finance

duties as required.

1. Answers all incoming calls as office receptionist.

2. Receive customer queries and complaints and sends them to appropriate staff for review and management.

3. Prepares staff time sheets fortnightly for the General Manager’s review.

4. Maintains staff leave records and prepares relevant reports for the Manager Finance/Administration and the General Manager

5. Arranges training workshops, seminars and other skills development programs for VTO staff in consultation with the General Manager and other senior management and maintains appropriate records.

6. Assists in maintaining the office asset register and information stock register.

7. Assists in organising VTO functions.

8. Assist in procuring external contractors.

9. Organise purchases of office stationeries.

10. Carries out basic book-keeping and accounting duties, as required.

11. Brings to the General Manager and senior staff’s attention any matters arising.

12. Assists with typing as required.

13. Assist Finance staff with producing reports.

14. Undertakes any other duties as directed by the Manager Finance/Administration and General Manager.


• Completion and monitoring of staff time sheets.

• Complete and accurate staff leave records.

• Satisfactory conduct of human resource development activities for VTO staff.

• Maintenance of asset register and office stock register.

• Completion of other duties as directed by the Manager Finance/Administration or the General Manager.


- This position requires a person of mature character and sound judgement with excellent command of computer programs including word and excel. He/she must possess excellent written and oral communication skills,

good writing skills, good scheduling, planning and time management skills and also have strong organisational skills. The successful candidate will have gained previous work experiences in office administration

environment, preferably in a service-oriented company, or previous work experiences in the tourism sector.

- The candidate must have skills in problem solving and innovative thinking and possess good leadership skills. He/she must have qualifications in business administration and/or office management. In addition, he/she

must be able to work within a team environment to deliver quality work within tight timeframes.


Not Stated


Not Stated


How To Apply:

Written applications including copies of qualification and Curriculum Vitae should be forwarded to the address below.

Contact Name:

The General Manager


Not Stated



The General Manager, Vanuatu Tourism Office, PO Box 209, Port Vila, Vanuatu.
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