02 June, 2015

5614 Logistics and Procurement Coordinator

Care International Vanuatu

Non Government Organization
Port Vila, Vanuatu
Job Hours:
Contract - Full Time (to September 2015) with possible extension
Due Date:


Job Description:

CARE has been working in Vanuatu since 2008 and has an established CARE Project Office (CARE International Vanuatu) in the capital of Port Vila with our projects implemented primarily in Tafea Province. The current project focus is on Resilience and Women’s Empowerment. As a member of the CARE Vanuatu team, the Logistic and Procurement Coordinator will:

Ensure effective, transparent and compliant procurement processes at CARE
  • Maintain close oversight and monitor for CARE sponsored procurements to ensure donor rules and regulation compliance.
  • Ensure procurement operations proceed rapidly and accountably to guarantee the timely implementation of the project in line with project schedules
  • Ensure that CARE staff and CARE partners have a shared vision of the importance of accountability and transparency in procurement processes
  • Work closely with partner organizations, through coaching, mentoring and training on all supply chain management processes to ensure effective and accountable management.
  • Identify opportunities to work collaboratively across agencies on monitoring and accountability and where appropriate, share ideas, experiences, successes and challenges.
Support logistics of relief items transport, storage and distribution
  • Maintain close oversight of all logistics, including timely storage, transport and distribution of food and non-food items, for the projects at all times and raise any issues of concern with CARE and partners
  • Advise partner staff, logistics officers and warehouse staff, on a day to day basis to ensure the effective planning and implementation of logistics operations for CARE projects
  • Work with CARE and partners staff to help develop and implement appropriate and accountable logistics management plans, policies, systems and tools
  • Assist partners to establish warehouses and appropriate and accountable warehouse management procedures in line with standards
  • Provide advice on remote support and monitoring for transport, storage and distribution to staff in the field
  • Ensure very close collaboration with partner and CARE’s safety and security focal points to ensure the security of logistics operations
  • Ensure logistics operations are conducted in accordance with Sphere and to quality standards wherever possible
  • Represent CARE in logistics coordination meeting and ensure coordination with partners, local authorities, UN/INGOs.
Build logistics capacity
  • Identify logistics trainings and other capacity building needs.
  • Work closely with other embedded team members to ensure compliance to donor funding and integration of all project activities.
  • Provide on the job training and coaching to partner staff, particularly staff involved in procurement and logistics
  • Ensure operational risks in procurement and logistics operations are appropriately managed, including financial, safety and security, programmatic and reputational
Technical Skills
  • Excellent communication and writing skills
  • Strong networking capability
  • Ability to organize and facilitate training sessions
  • Ability to develop capacity building frameworks and work plans
Core Competencies
  • People Skills: Ability to work independently and as a team player who demonstrates leadership and is able to support and train local staff and also able to work with disaster affected communities in a sensitive and participatory manner.
  • Communication Skills: Well developed written and oral communication skills. This includes effective negotiation and representation skills.
  • Integrity: Works with trustworthiness and integrity and has a clear commitment to CARE's core values and humanitarian principles.
  • Resilience/Adaptability and flexibility: Ability to operate effectively under extreme circumstances including stress, high security risks and harsh living conditions. Works and lives with a flexible, adaptable and resilient manner.
  • Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to gender and diversity. Has experience and ability to live and work in diverse cultural contexts in a culturally appropriate manner. Has a capacity to make accurate self-assessment particularly in high stress and high security contexts.
  • Work style: Is well planned and organized even within a fluid working environment and has a capacity for initiative and decision making. 
      • 2-3 years experience working in any of the following: logistics; warehousing; procurement; fleet management; import/export
      • Demonstrated understanding of gender equality and women’s empowerment and a commitment to CARE’s approach and values including ethnic diversity and cultural sensitivity.
      • Well developed oral and written communication skills
      • A well developed understanding of disaster risk reduction and climate change adaptation in the Vanuatu context
      • Representational skills including experience developing networks and relationships with government, civil society and other stakeholders
      • Proficient  IT skills in Word, excel, PowerPoint, outlook
      • A Vanuatu National


      Not Stated



      How To Apply:

      Please submit your application including an updated Curriculum Vitae (CV) and a cover letter addressing the selection criteria to the following email addresses provided, or  hand delivered a hard copy at the CARE International Vanuatu Office located opposite Wharf Road roundabout towards N0.3 Area, Port Vila. All applications should be submitted no later than the 8th of June by COB-4.30pm.

      Contact Person:

      Trish McEwan


      (+678) 22951
      Not Stated



       Not Stated
              01-June-15 Direct from Employer

      For further information on the above Vanuatu job please see the source or contact the employer directly.