25 June, 2015

5658 Procurement Officer

Care International Vanuatu

Non Government Organization
Port Vila, Vanuatu
Job Hours:
Not Stated
Due Date:


Job Description:

The Procurement Officer works as part of the Logistics team to perform the day-to-day procurement activities for the Port Vila Office. The position will engage with vendors and CARE project staff at the direction of the Logistics Coordinator.

  • Ensure adherence to CARE policies and procedures.
  • Ensure that compliance with policies is documented through systematic and random verifications of policy implementation and Procurement records, based on a schedule agreed with the Logistics Coordinator.
  • Promptly inform the Logistics Coordinator of any areas of concern of potential or suspected violations of policies and procedures.
  • Responsible for the daily coordination of CARE Vanuatu procurement and freight delivery activities.
  • Actively contribute to the overall program planning and implementation process.
  • Ensure all purchase requests are completed with specifications, unit costs and project codes before submitting for approval.
  • Enter all completed Purchase Requests into the PR Tracking Sheet and update on a weekly basis and send to Logistics Coordinator for review.
  • Collect quotations and bids from appropriate sources ensuring adherence to the CARE Vanuatu Procurement thresholds and submit comparative bid analysis to Logistics Coordinator for review.
  • Interact with selected vendors in coordination with Project Coordinators in Vanuatu with respect to project procurements.
  • Receive the goods as per the description on the purchase order/request.  Inspects goods upon delivery and rejects inadequate, broken, lower quality and other items not meeting the requirements of the order and ensure all information is collected on the Goods Received Notes.
  • Submit Payment Requests to Finance accompanied by complete procurement documentation.
  • Maintain all procurement files with completed documentation.
  • Assist the Logistics Coordinator in updating the Authorized Suppliers, using CARE’s selection and pre-qualification processes. Update list on a regular basis and circulate to relevant staff.
  • Conduct regular market surveys in key procurement categories to ensure that CARE is receiving best value for money.
  • Assist the Logistics Coordinator with Due Diligence checks (supplier references, site visits, historical data, and anti-terrorism compliance checks) for Authorized Suppliers and Contracted Suppliers.
  • Perform any other duties as may be assigned by the supervisor.
      • Certificate in Logistics or relevant experience.
      • Familiarity with use of Microsoft office and excel
      • Knowledge of relevant Vanuatu laws.
      • High level of personal integrity and honesty
      • Excellent attention to detail.
      • Ability to multi task and work with competing deadlines.
      • Demonstrate sensitivity to gender issues and different cultural environments.
      • Demonstrate a high level of communication skills, interpersonal skills, and patience.
      • Commitment to development principles and CARE values.
      • Advanced written and verbal English language skills.


      Not Stated



      How To Apply:

      Please submit your application including an updated Curriculum Vitae (CV) and a cover letter addressing the selection criteria to the following email addresses provided, or  hand delivered a hard copy at the CARE International Vanuatu Office located opposite Wharf Road roundabout towards N0.3 Area, Port Vila. All applications should be submitted no later than the 2nd of July by COB-4.30pm.

      Contact Person:

      Julie Stapleton


      (+678) 22951
      Not Stated



       Not Stated
              26-June-15 Direct from Employer

      For further information on the above Vanuatu job please see the source or contact the employer directly.