03 June, 2011

2124 Administration/Logistic Officer

Care International in Vanuatu

Industry:

Non Government Organisation

Location:

Port Vila, Vanuatu

Job Hours:

Not Stated

Due Date:

14-Jun-11

Job Description:

CARE International in Vanuatu is looking for an Administration/ Logistic Officer to support ongoing and future DRR/ CCA community based project .This position is mainly based in Port Vila. The ADMINISTRATION/ LOGISTIC OFFICER will assist the CARE Program Manager and Finance Manager to ensure the effective administration, logistic, human

resources and safety and Security tasks in accordance with projects and staff. Duties and responsibilities:

1) Ensure that all Administration, Human resources and logistic procedures are well applied in accordance with Care or Donors requirements

2) Conduct orientation for new staff on administrative, logistic, Human resources and Safety/Security procedures

3) Ensure good knowledge/understanding of CARE procurement procedures and/ or donor’s requirement procedures. (Quotations procedures, Bid analysis, purchase procedures, suppliers contracts…)

4) Ensure that all quotations, contract suppliers and procurement documentation are done based on donor’s requirement procedures and/or CARE procedures before submission to the Finance Manager for approval

5) Organize all the quotations, purchase and transport delivery and to regularly update local supplier’s data base on price and conditions in Efate and other islands as required

6) Make all hotel and travel bookings in the appropriate timeframe based on program field activities work plan

7) Develop paper and computerized filing system linked with all administration and logistic tasks

8) Ensure that IT equipment are well functioning and provide regular maintenance, as requested

9) Ensure IT basic training to the staff on the use of computer and back up system

10) Ensure communication & logistic tasks, adhering to CARE International protocols, before, during & after disasters.



* The duties and responsibilities included are but not limited to those that may be assigned by the organization*



Please note that this position is subject to funding project donors. Only short listed candidates will be contacted for interview.

Interested applicant must possess the following:

Criteria:

- Diploma in office administration, logistic, business studies, organization & development; Minimum Five years of work experience as Administration / logistic officer preferably for an international

non governmental humanitarian organization (INGOs); Proficient in MS Office applications (Excel ,Word, Powerpoint, Microsoft outlook); Proficient in IT skills and maintenance

- Fluent in written and spoken english and bislama; Ability to prioritize, problem-solved and meet agreed deadlines; Open-minded, willing to learn, respectful towards all the CARE staff; Respect of the

principles, core values and internal procedures of the organization; A Vanuatu national.

Salary:

Information on terms of employment, salary and starting date will be discussed during interview and finalised with the successful applicant.

Language:

Bislama, English

_________________________________________________________________

How To Apply:

To apply, please send a detailed resume and motivation letter in english which addresses the selection criteria and the name of two people as professional references to the address below.

Contact Name:

Not Stated

Phone:

Not Stated

Email:

Florence.Lepaulmier@careint.org

Address:

The Program Manager, CARE International in Vanuatu, PO Box 1129, Port Vila.
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