25 May, 2023

Program Manager

Sista Committee


Freswota Wan, Chuan Store Building, Port Vila


Due Date: 




Full time


Organisation Description: 

Sista is a charitable organization, established in port Vila, Vanuatu, which is driven by feminist values. We use arts, media and communications to empower women and girls, raise awareness and advocate on issues that affect them. Our aim is to help Vanuatu to achieve a gender balanced and respectful society.


Job Desctiption:

Main Responsibilities and Tasks
The Program Manager provides senior level leadership and management across the Sista Programs. The position involves the management and responsibility of a complex area of functional expertise including leading a team, program development, representation, financial accountability and management of a number of projects. We highly encourage young women to apply.

Strategy and Leadership
Work with Executive Director and Finance and HR Manager to implement and budget project activities in a timely and strategic manner
Lead the development and review of the Sista Programs design including analysis, theory of change, developing project concepts and sourcing funding and partnership opportunities
Input into the development of high-quality proposals for submission to donors for the programs
Actively contribute to Sista's long program term strategy implementation through engaging in workshops and review processes.

Team Management
Lead multiple donor project activities and oversee all aspects of project including input into a costed work plan with a timeline, supervision of Project Coordinator and Project Officers, designing and implementing activities, logistics and technical support, monitoring and evaluation, reporting and budget management.
Provide leadership to the program team, including ensuring all staff have a strong understanding of their role and their contribution and accountability to delivering on program goals.
Directly supervise staff members including providing advice and guidance, managing performance, work plans, effective administration of leave, budget and other approvals, and preparing annual planning and performance appraisals.
Together with the Executive Director, identify critical staff needs in the team and coordinate with HR on recruitment and other HR processes
Provide effective staff support and development through direct supervision, ongoing coaching/mentoring, including promoting staff leadership.
Program Implementation
Lead on program cycle management for all projects and programs
Understand the financial requirements from multiple donor projects and monitor ongoing levels of expenditure on individual projects as against budget.
Oversee contract compliance throughout the program cycle, ensuring that al projects activities align with the project proposal and contribute to the achievement of the project goals and objectives
Ensure that all projects are undertaking regular reflection processes, to inform and identify required changes to strategies and approaches.
Lead and support a culture of adaptive management within the team, in order to respond to reflection findings/recommendations.
Ensure the program delivers high quality results and outcome established in the program design document
Work with team to manage risks and overcome or adapt to project management challenges and obstacles
Maintain regular communications and consultation with key program partners and government to share and update on activities
Ensure that logistics, procurement, finance, security, and human resources needs of projects are coordinated with other staff to enable effective support to program implementation
Ensure project activities align with HR Policies ad due diligence

Budget Management
Ensure effective and accountable budget management across multiple project budgets
Ensure the efficient and proper use of project funds in line with the approved budgets and compliance with Sista's finance manual and donor guidelines
Track and manage project expenditure through regular review of budget versus actuals, burn rates, costed work plans and transaction listings
Ensure program staff manage any cash advances in line with financial management procedures

Monitoring, Evaluation, Accountability and Learning
Develop and implement a Monitoring, Evaluation, Accountability and Learning (MEAL) plan which ensures that relevant information is gathered by program team members and is analysed in a participatory manner with relevant stakeholders
Ensure regular monitoring and evaluation visits are conducted to projects sites
Ensure accountability measures are in place in all program activities
Lead and/or participate in regular reflection, learning and reporting workshops with the program team as required
Lead in developing narrative reports for projects and contribute to financial reports
Develop high quality reports and case studies that illustrate program progress and impact


Selection Criteria:

● Minimum of two years' experience in similar role
● Have excellent time management skills and be able to prioritize his/her tasks
● Demonstrate ability to perform multiple tasks including leading a team, program development, representation, financial accountability and management of a number of projects.
● Proven numeracy and financial analysis / planning skills
● Demonstrated ability to organize and prioritize activities in a fast-moving office
● Demonstrated the ability to take initiative and leadership with an understanding of feminist practices



90,000vt to 180,000vt per month based on experience


How to Apply

Apply by:

In person


Contact Person:

OVA Regina


Contact Phone:

(+678) 7635141


Email to send applications to:



Postal Address or location to apply in person:

Freshwota 1, Chuan Store Building, Port Vila, Efate




How to apply - more information:

 For further information on the above job please contact the employer directly.


Don't miss a job get the wokikik email