06 March, 2019

Finance & Administration Officer

Vanuatu Red Cross Society

Due Date
17 Mar 2019

Full time

Organisation Description
Purpose of the Society
Founded in 1982, Vanuatu Red Cross Society (VRCS) is a major stakeholder in the humanitarian system. The Society is recognized by the Government as auxiliary to the public authorities in the humanitarian field in accordance with the provisions of the First Geneva Convention. The organization is also one member of the National Disaster Committee.

VRCS has identified Disaster Management and Disaster Preparedness as one of its main areas of intervention with a particular focus on community based disaster preparedness. It also implements a Health Program, whose main components are First Aid and Hygiene Promotion. The organization also encourages Youth participation and promotes the International Humanitarian Law.

VRCS has branches in 6 different provinces and numerous sub-branches. It can also rely on a solid network of trained volunteers all over the country. Around 30 staff members are currently working at HQ in Efate, while around 20 are working in the other islands.

The Vanuatu Red Cross Society, is seeking applications from dynamic and highly motivated persons to immediately fill up the following position as part of its VRCS Tanna Branch Staffs

Purpose of the job: The Finance & Administration Officer will be the main point of contact or focal point for Tafea VRCS Branch.   The Officer will work closely with other VRCS Branch Staff, other VRCS Staff working under projects and Delegates that come to assist the VRCS example in Disaster, WASH and Branch Capacity Program.   The Finance & Administration Officer will make sure that Vanuatu Red Cross Society office in Tanna is open daily from 8am to 5pm Monday to Friday.

Job Description
Under the supervision and direction of the Tafea Branch Manager, the Finance & Administration Officer will be responsible for:

1. Administration Duties
• Records accurate meeting minutes and distribute promptly to relevant staff/stakeholders
• Ensures effective and efficient filing systems are in place and files all information accordingly.
• Protects operations by maintaining confidentiality of information
• Drafts letters and documents as requested by the Branch Manager
• Other administrative duties as required
• Represent Vanuatu Red Cross in the administration role in a professional manner

2. Office Management
• Office receptionist,  handle inquiries
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains office supplies inventory by checking stock to determine inventory level;

3. Financial Management
• Develop and Process fund requests form and send to Vila.
• Ensuring that all original supporting documents are attached in each financial transaction and sent to Vila.
• Enter fixed assets into Excel
• Provide report of fixed assets to Logistics staff to enable reconciliation and update of Excel
• Arranging for staff to sign payroll slips
• Be transparent and honest in finance duties
Selection Criteria
Qualifications and profile required

• Post-secondary education, year 12 or above;
• Some experience in Finance
• Experience working with NGOs/not-for-profit organisations;

Knowledge & skills required

• Computer skills (Internet, Word, Excel, PowerPoint, Outlook);
• Communication skills (oral and written);
• Interpersonal and organizational skills;
• Strong sense of responsibility and control;
• Well-presented and personable;
• Fluent Bislama required;
• Fluent English  (knowledge of French would be an asset);
• Open-minded, dynamic and flexible;
• Knowledge of Red Cross movement will be an asset;
Not Stated

How to Apply
Apply by:

Contact Person
HR Officer

Contact Phone Number
(+678) 27418

E-mail to send applications to

Postal Address or location to apply in person
Vanuatu Red Cross Society, PO Box 618, Port Vila.

Website to Obtain Further Information
Not Stated

How to apply - more information
Not Stated

Source: Direct from the employer
For further information on the above job please see the source or contact the employer directly.