13 April, 2018

Finance & Administration Assistant

Vanuatu Red Cross Society

Due Date
20 Apr 2018

Full Time

Organisation Description
Vanuatu Red Cross Society is seeking applications for a dynamic and highly motivated person to immediately fill the position of Finance & Administration Assistant – Coastal Resiliency - to join its VRCS team in Luganville, Santo.

Job Description
Under the supervision and direction of the Project Supervisor, the Finance & Administration Assistant will be responsible for:

1. Project Administration Duties
• Maintains project records including data entry and database management.
• Records accurate meeting minutes and distribute promptly to relevant staff/stakeholders
• Ensures effective and efficient filing systems are in place and files all information accordingly.
• Protects operations by maintaining confidentiality of information.
• Drafts letters and documents as requested by the Project Supervisor
• Maintenance of databases.
• Other administrative duties as required.

2. Office Management
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders for supplies; verifying receipt of supplies.

3. Financial Management
• Prepare requisitions for expenditure
• Receive review and process expenditures reports from the field and the staff.
• Review and process fund requests from the field and confirm planned expenditures are in-line with the project budgets.
• Manage expenditure tracking for each project.
• Maintain program financial documentation and records.
• Monitoring cash movements in all bank accounts and communicate with bank officers.
• Ensuring the all original supporting documents are attached in each financial transaction.
• Enter fixed assets into MYOB
• Provide report of fixed assets to Logistics staff to enable reconciliation and update of MYOB
• Arranging for staff to sign payroll slips
Selection Criteria
Qualifications and Profile required:
• Post-secondary education, year 13 or above;
• Minimum 2 years experience working in administration or finance;
• Experience working with NGOs/not-for-profit organisations;
• Experience working with MYOB.

Knowledge & Skills:
• Excellent computer skills (Internet, Word, Excel, PowerPoint, Outlook);
• Excellent communication skills (oral and written);
• Excellent interpersonal and organizational skills;
• Strong sense of responsibility and control;
• Well presented and personable;
• Fluent Bislama required;
• Fluent English and/or French required;
• Open-minded, dynamic and flexible;
• Knowledge of Red Cross movement will be an asset;
• Driving license required.
Not Stated

How to Apply
Apply by:

Contact Person
Ms Nemi Hilda NAPARAU

Contact Phone Number
(678) 77 78 670

E-mail to send applications to

Postal Address or location to apply in person
Interested applicants are invited to pick up a more detailed job description of this position at Vanuatu Red Cross Office (located at No 2 opposite ABM No2), or from our branch located at the Sanma Provincial Head Quarters in Luganville, Santo or send request by mail to:  recruitment@redcrossvanuatu.com

Submit your application letter with CV and copies of Certificates and References directly to our Head Office or via email: recruitment@redcrossvanuatu.com or Post addressed to HR Department, Vanuatu Red Cross Society PO Box 618, Port Vila.  
Contact Persons:   Nemi Hilda NAPARAU – 27418/ 77 78 670 or Shirley Johnson, VRCS Santo Branch, Sanma Provincial Head Quarters. – 54 32 341

Website to Obtain Further Information
Not Stated

How to apply - more information

Source: Direct from the employer
For further information on the above job please see the source or contact the employer directly.