03 October, 2017

7179 Administrative Assistant

USP Students' Association - Emalus Campus  

Port Vila, Vanuatu
Job Hours:
Due Date:

Job Description:

The position of the Administrative Assistant – Finance & Administration is to manage the day to day operation of the student association office. The incumbent provides support to ensure that the day to day requirements for the effective implementation of association events and objectives are achieved.

Main responsibilities include, but are not limited to:
  • Undertake administrative and receptionist duties, answer phone and deal with students and visitors at the counter and maintaining a professional environment in the office
  • Manage the ordering, receipt and distribution of office supplies, ensuring adequate stores are kept on hand and assist the General Treasurer and General Secretary with quarterly stocktaking and inventories
  • Assist the Treasurer with preparation of payment documentation, end of month processes, entering data into computerized accounting database and ensure correct filing of financial records
  • Assist the General Secretary with the preparation of meeting agendas, meeting minutes, and monthly reports for the President and/or Vice Presidents
  • Where necessary, assist Secretaries from Standing Committees with minor administrative tasks such as –
  1. Liaising with USP campus management for booking of campus facilities
  2. Contacting and negotiating with suppliers via phone or email
  3. Liaising with government offices and/or non-government organizations 
  4. Production of event reports
  • Delivery of documents and other items as required
  • Disbursement of cash on behalf of Treasurer
  • Ensure that IT equipment such as printers and computers are not abused by users.
To be considered for this position, applicants must have:
  • A Diploma in Office Management or equivalent qualification and experience
  • At least 3 years’ experience in a similar role in the Tourism industry
  • A good command of English
  • Experience in the use of Microsoft Programs such as Word, Excel, Power Point, and Publisher
  • Ability to work with little to no supervision and able to plan, prioritise and co-ordinate workload in order to meet competing deadlines.


Salary Range: 850,000vt – 1,170,000vt per annum



How To Apply:

Interested applicants may send in their Cover Letter with Curriculum Vitae (CV) and references to the email address provided. 

Contact Person:

Eggo Soriano (President of the USP Student association)

(+678) 22748 ext 217
Not Stated



 Not Stated
            03-October-17 Direct from Employer

For further information on the above Vanuatu job please see the source or contact the employer directly.