07 June, 2024

Logistics Procurement and Admin Officer - Vanuatu

IsraAID Vanuatu (NGO)


Port Vila, Vanuatu


Due Date: 




Full time – local position


Organisation Description: 

IsraAID is an international non-governmental humanitarian aid organization based in Israel. Since we were founded in 2001, our teams have worked in emergency and long-term development settings in more than 50 countries around the world. Our mission is to support people affected by humanitarian crises by partnering with local communities around the world to provide urgent aid, assist in recovery, and reduce the risk of future disasters.
IsraAID has operated in Vanuatu since 2015 when we responded to Tropical Cyclone Pam and has since shifted our focus to implement long term strategies for programs in WASH, health and nutrition, and Protection. IsraAID's work in Vanuatu promotes sustainable and inclusive solutions, giving special attention to hands-on training and community ownership, and working closely with communities, civil society partners, and government authorities.


Job Desctiption:


Coordinate logistics functions, integrating operations as far as possible.
Arrange logistics for all office visitors (accommodation, visas, transportation)

Responsible for the planning and coordination of transportation requirements of the country office

Schedule and organize all staff meetings, in house and training events
Responsible for quotes and price comparisons
Responsible for office supplies requisition and inventory
Ensure agreed procurement and logistics standards and procedures are implemented and maintained/followed for all procurement activities

Assist project teams to establish and regularly update procurement and delivery/distribution plans to support the operational objectives of the country office projects

Take the lead in the procurement of goods, works, and services for the projects.

Responsible for ensuring all procurement, asset, transport files and reports are completed according to the agreed procedure and policy, and ensure donor compliance requirements are met.

Maintain communications with the relevant parties in the country office and HQ to ensure timely and efficient receipt and dispatch of goods to support operations.

As per Country Director instruction, undertake field trips to verify details of suppliers/service providers.


Take meeting minutes as required
Manage filing systems (programs and HR) in google drive and hard copy per legal requirements
Assist in any emergency response and ensure team safety and readiness for deployment
Track and record leave days and contract end dates for team
Update Cigna health insurance information monthly or as required
Ensure team is aware of and sign organizational policies annually
Assist in the recruitment (screening of CVs and interviews) for national positions, and assist in the orientation and onboarding of new team members
Keep updated on laws (legal requirements, registration and HR requirements)
General support to country office per country director request and requirements
Commitment to abide by IsraAID's Code of Conduct and comply with all relevant Fraud and Corruption Prevention and Control Policies when discharging duties under this role.


Selection Criteria:


IsraAID has zero tolerance towards any acts of misconduct and Sexual Exploitation and Abuse. The recruitment process will include all candidates' declarations and reference checks focused on misconduct and SEA.


IsraAID is an equal opportunity employer. All applicants will be considered for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, or disability status.




How to Apply

Apply by:

Via website


Contact Person:

Kym Donnelly  Human Resources Manager


Contact Phone:


Email to send applications to:


Postal Address or location to apply in person:





How to apply - more information:

Please use the following title as subject: CV_Name_Logistics Procurement and Admin Officer – Vanuatu.  Please note that only shortlisted candidates will be contacted.  

 For further information on the above job please contact the employer directly.


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