09 February, 2023

Finance & Admin Senior Officer

Sista Committee


Freswota Wan, Chuan Store Building, Port Vila


Due Date: 




Full Time


Organisation Description: 

Sista is a charitable organization, established in Vanuatu, which is driven by feminist values.
We use arts, media and communications to empower women and girls, raise awareness and advocate on issues that affect them.

Our aim is to help Vanuatu to achieve a gender balanced and respectful society.
Established in April 2016, Sista has evolved during a significant time in history where women across the globe have been standing in solidarity with each other to challenge oppression and claim their rights. Our vision is simple – we want to live in a world where women and girls are able to enjoy their rights and participate fully in decisions that affect their lives.


Job Desctiption:

Responsibilities and tasks

• Make daily entries into Xero financial system
• Ensure monthly Bank reconciliation, Xero reconciliation Petty Cash reconciliation and other accounting standards are maintained
• Monitor and control budgets including Petty Cash in the field for Sista Project Activities
• Develop monthly office operational budgets through excel and Xero Budget Manager
• Manage petty cash, payment of outstanding bills, and issue invoices through Xero
• Prepare and present regular monthly reports to Finance Manager (FM) and the Executive Director (ED)
• Provide advice to Executive Director on Sista's financial performance
• Monitor cash basis balances and financial forecasts
• Prepare donor funded program budget acquittals and be able to assist FM on both regional and international finance calls and meetings.  
• Properly sort and manage the archive of both hard and soft copy receipts
• Do Staff Payroll and tracking of sick leave

• Ensure Sista's Administration is in compliance with Vanuatu Law  
• Proper Management and Sorting of Service Provider Contracts, Sista Staff Contracts, Donor Contracts, Policies and other Project work plans and documents in the Sista G-Drive.
• Track and Manage Sista Assets and Equipment
• Take on other assignments as given by management

• Assist Sista's financial annual planning and goal achievement by advising the Finance Manager and the Executive Director through financial reporting and analyzing.  
• Monitor and advise on the implementation of project budgets and assist the Finance Manager and the Executive Director on developing Donor budget proposals


Selection Criteria:

● Minimum of two years' experience in excel budgeting and Xero, preferably in non-governmental organizations
● Have excellent time management skills and be able to prioritize his/her tasks
● Experience using Xero software
● Proven numeracy and financial analysis / planning skills
● Experience using financial tracking systems, XERO accounting system preferred
● Demonstrated ability to organize and prioritize activities in a fast moving office
● Demonstrated the ability to take initiative and leadership and be able to manage multitask



60, 000 VT to 100, 000 VT per Month based on experience


How to Apply

Apply by:



Contact Person:

Regina Ova


Contact Phone:

(678) 7635141


Email to send applications to:



Postal Address or location to apply in person:

Freswota 1, Chuan Store Building, Port Vila, Efate




How to apply - more information:

 For further information on the above job please contact the employer directly.


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