21 January, 2022

Administrative Officer



Luganville, Santo


Due Date: 




Full time


Organisation Description: 

SSP VANUATU is a petroleum services company who supply, store and distribute hydrocarbons fuels and lubricants products under Shell license.


Job Desctiption:

Main mission : Assist the SSP Finance department with accounting assignments on invoice entry and vendor payment, accounts payable reconciliation, filing of documents, preparation of customs declaration, and provide back up to the accounts receivable line item.
Main responsibilities:
- Daily entry of local and foreign supplier invoices in SAGE for the SSP Santo warehouse.
- Preparation of POs, and supplier payments (local and foreign), in the means of payment,
- Preparation of the monthly customs declaration
- File of capex sanctions to be maintained.
- Reconciliation of the balance of suppliers of Santo
- Calculation of exchange rate differences after each foreign supplier payment
- Send by email to RAF the payment requests for validation
- Ensure the follow-up of customs declarations and product transfers with customs
- Ensure the back up to the account receivable line item, (cash report entry, customer reminders, sending of customer
- customer statements, follow-up of petty cash)
- Filing of invoices and other documents


Selection Criteria:

• Ability to be self motivated and work independently without supervision
• Accounting diploma (BEP, BAC, Licence)
• Good understanding and upholding of Company Policies
• At least 3 years experience in similar position in public or private sector
• Competent use of data processing tools (MS word, Excel and Outlook)
• Ability to work, during weekends and after normal working hours.
• English written and spoken

Main challenges:
- Good time management
- Respecting the deadlines for monthly closing of accounts
- Availability and rigor in the organization and work
- Honesty and integrity



(Will be discussed once applicant is selected for the post !)


How to Apply

Apply by:



Contact Person:

Mr Heinrick SEOSSE - SSP Santo Terminal Manager


Contact Phone:


Email to send applications to:



Postal Address or location to apply in person:






How to apply - more information:

Send via email a motivation letter + Curriculum Vitae (CV) + school graduation + references

 For further information on the above job please contact the employer directly.


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