21 November, 2016

6649 Administration Manager

CARE International Vanuatu

Non Government Organization
Port Vila, Vanuatu 
Job Hours:
Not Stated
Due Date

Job Description:
CARE is an international humanitarian and development organisation fighting global poverty, with a vision to which focuses on empowering women and girls to fight poverty and bring lasting change to their communities. We work in over 80 countries around the world. We work with partners to achieve lasting results for marginalized communities.

The position will manage the administration, including safety and security, procurement, logistics and IT function for the CARE International programme in Vanuatu and will ensure that all appropriate systems, policies and procedures are in place and in line with CARE International and donor requirements.

Major responsibilities will include Compliance, Procurement, Administration, National and International Travels, Procurement, Logistics, Assets, Facilities, IT, Safety, Security Staff and Partner Capacity Building.

Key Responsibilities:
  • Responsible to ensure adherence to CARE and Donor policies and procedures in the areas of Procurement, Administration, National and International Travels, Procurement, Logistics, Assets, Facilities, IT, Safety, Security Staff and Partner Capacity Building
  • Support to other departments to ensure compliance with these policies and procedures; Identify and share information on any areas of non-compliance
  • Managing all aspects of the day to day Procurement, Administration, National and International Travels, Procurement, Logistics, Assets, Facilities, IT, Safety, Security function for CARE Vanuatu
  • Assist in the implementation of related policies, procedures and systems in all field office
  • Ensuring all government regulations related to Administration is timely complied (Registrations, Permits, Insurance Policies, customs etc)
  • Assist in the preparation of annual Operating and Donor budget including reports
  • Lead the administrative and logistics capacity building of staff and partners
  • Conduct regular monitoring to project offices and partners
  • Ensure appropriate and timely anti-terrorism checks for suppliers, service providers (including consultants) in accordance with CARE policy
  • Develop corrective action plans to address audit findings related to area of assignment
  • Oversee support for national and international travels including Accommodation, Visa and Passport facilitation
  • Ensure procurement up to distribution records and tools are up to date; Convene the Procurement Committee meeting if the threshold of procurement is more than US$5000
  • Responsible for Contract preparation for facilities, equipment and service providers
  • Act as CARE Vanuatu Safety and Security Focal Point (S&SFP); and oversee to Information Technology (IT) to ensure that CARE is fully compliant with IT policies, throughout CARE Vanuatu.
CARE is an equal opportunity employer committed to a diverse workforce. Women, ethnic minorities and people with disabilities are strongly encouraged to apply.

CARE is committed to protecting the rights of children.  CARE reserves the right to conduct screening procedures to ensure a child safe environment.
        Required qualifications and skills:
          • Minimum Bachelor’s degree in Administration, Management or equivalent and/ or minimum 5-year relevant work experience, preferably in administration/office management, logistics, procurement, and/or safety and security an asset
          • Excellent communication skills in Bislama and intermediate in English
          • Ability to manage a technical function(s) and implement procedures and processes, with minimal supervision
          • Demonstrated high level organizational and time management skills, including the ability to plan and manage workflows and balance competing priorities to ensure timely processing to meet deadlines in a complex environment
          • Demonstrated strong leadership, decision making, problem solving, planning, analytical and influencing skills
          • Demonstrated experience in effectively leading and motivating a team
          • Demonstrated honesty, maintaining confidentiality, reliable and trustworthy
          • Representational skills including developing networks and relationships with key stakeholders
          • Proven understanding of working with an International Non-Government Organization (INGO) and a willingness to learn about CARE, gender equality and women’s empowerment activities
          • Proven ability in managing a budget and/or cash; and
          • Fully conversant in Microsoft Office with knowledge in Microsoft Word and Excel and excellent numeric skills.


                In return for your commitment you will benefit from ongoing professional development and a comprehensive benefits package.


                Bislama, English

                How To Apply:
                To find out more about this rewarding opportunity please sent your cover letter and CV in English before 03rd December 2016, quoting the reference ‘CIV1625’ as the subject of the letter.

                Only successful candidates will be contacted for interview.

                Contact Person:

                Nelly Daniel


                Not Stated
                Port Vila: Nelly Daniel Human Resource Coordinator, PO Box 1129, Port Vila, Vanuatu
                Tanna: John Bill Charley Tanna Field Coordinator, CARE office Isangel Tanna

                 Not Stated
                              21-November-16 Direct from Employer

                For further information on the above Vanuatu job please see the source or contact the employer directly.