14 March, 2018

Admin-HR-Fin Support Officer

Vanuatu Red Cross Society
Port Vila

Due Date
20 Mar 2018

Full time

Organisation Description
The Vanuatu Red Cross Society, working jointly with the support of the French Red Cross, is seeking applications from dynamic and highly motivated persons to immediately fill up the following full-time position as part of it's VRCS management team.

Job Description
To manage the stationaries’ stock, support the coordinator in any clerical tasks (redaction of notes, official letters, follow-up the contracts of each staff (deadline, amendment…),  manage the archive for each staff HR file, recruitment process, appraisal process, absence and leave system following the labour law and internal HR rules, organize staff trainings.
Manage domestic and International flight bookings for the national and expatriate staff
Follow-up the boarding pass management system, inform the delegation about the movements within the delegation.

Cash flow management: payments, bank cash withdrawal, petty cash box day-to-day management, operational advances opening and closing.
Prepare fortnight salaries
Ensure all expenses are properly justified, follow the approved budget/requisition, are accurate and timely
Accounting activities: daily accounts recorded on Excel ledgers, add new parameters when needed, monthly bank and cash reconciliations and inventories
Ensure an accurate and timely closure of month-end: includes correct documents codes, ensuring all incomes are booked accordingly, documentation scanning
Monitor monthly expenses of the Delegation on the budget lines: UTPV, TELD, STAT, CAR, MAINT, EQUIP, POST, BANK and do report accordingly
Get used to Saga accounting software over the first quarter for subsequently operating it
Assist the FRC Finance and Administration Coordinator in preparing and updating budget follow up
Take part in any other necessary financial activity

Advise the Support Coordinator on any admin-HR sensitive issue.
Ensure support mission on the field if needed
Follow FRC communication channels and confidentiality policy

Selection Criteria
• Excellent Administration skills (experience – at least 2 years)
• Excellent Finance management skills (experience – at least 2 years)
• Human Resources management
• Procurement or purchasing experience, particularly in the humanitarian field
• Excellent knowledge of Vanuatu labor law
• University qualification in one of these sectors mentioned above
• Excellent computer skills (Internet, Word, Excel, PowerPoint, Outlook)
• Fluent English and/or French required
• Open-minded, dynamic and flexible
• Knowledge of Red Cross movement will be an asset
Not Stated

How to Apply
Apply by:

Contact Person
Ms Nemi Hilda NAPARAU

Contact Phone Number
(678) 77 78 670

E-mail to send applications to

Postal Address or location to apply in person
Vanuatu Red Cross Society
PO Box 618
Port Vila

Website to Obtain Further Information

How to apply - more information
Interested candidates are invited to pick up a more detailed Job description of this position at Vanuatu Red Cross Office (located at Vanuatu Red Cross Headquarters opposite Au bon Marché Nambatu), or send request by mail to: recruitment@redcrossvanuatu.com  Interested candidates may submit their applications, with letter of interest and CV, no later than 20th March 2018 to : recruitment@redcrossvanuatu.com or by hand to the HR department.  Only short listed candidates will be contacted.

Source: Direct from the employer
For further information on the above job please see the source or contact the employer directly.