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Provides the financial and administrative back-office support of the Port Vila Office Operations.
Main Duties
Financial
- Daily Cash Count of Collections (Office receipts and CMs)
- Summary of Center Managers Daily Collections
- Daily Banking
- Issue receipts for all loan repayments made by clients directly to the office
- Issue receipts for deposits made by clients directly to the office
- Prepare daily cash report for Port Vila office on Collections / Savings and Receipts (to be done after balancing a daily collection) and send it to the Finance Manager
- Enter a daily cash collection in the registered book designed by the main office.
Administrative
- Monitor Office Supplies including Stationeries & Savings Passbooks / Receipts
- Attend to customer’s queries
- Ensure the office remains cleaned and in order
- Ensure equipment and furniture are properly maintained
- Ensure different required forms are available for use by Center Managers
- Keep and update Staff Attendance Book
- Register all phone calls (mobiles)
- Record vehicle mileage in the morning and after work
- Keep records of petrol for reconciliation of payments
- Prepare Request for Payment Form for all payments for Head Office verification
- Print and distribute Center Statements from the MIS System
- Provide al forms required by Centre Managers
- Register all orders given out to Centre Managers
- Filing System to be in order for all loan applications, loan disbursements, collections and receipts. All records should be properly filed out.
Management Information System
- Assess Loan applications provided by the Relationship Manager
- Key in Loan Payment/Savings in the MIS System
- Set up group members/centers in the MIS System.
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