Vanuatu Maritime College
Location:
Luganville, Santo, Vanuatu.
Due Date:
16-06-2025
Type:
Full time
Organisation Description:
Job Desctiption:
About the Role: We are seeking a dedicated and organized Administrative Assistant to provide essential support to our team in Luganville. This position involves managing a variety of administrative tasks, ensuring smooth office operations, and providing excellent customer service.
Selection Criteria:
Responsibilities:
General Office Management:
• Answering phones, managing incoming and outgoing mail, and maintaining the office's physical organization.
• Scheduling meetings, appointments, and travel arrangements.
• Preparing and distributing correspondence, memos, and reports.
• Maintaining accurate records and filing systems.
Administrative Support:
• Assisting with data entry, document preparation, and other office tasks.
• Supporting course management by tracking deadlines and ensuring timely completion.
• Preparing and monitoring invoices, expense reports, and other financial documentation.
Customer Service:
• Providing helpful and friendly support to Trainees, clients, and colleagues.
• Manage Trainees enrolments and maintain proper Trainees records and filing
• Addressing inquiries and resolving issues in a timely and efficient manner.
• Maintaining a professional and positive image of the organization.
Qualifications:
• Diploma or equivalent, with some post-secondary education or training in office administration preferred.
• Proven experience in an administrative support role, preferably in a customer-facing environment.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Sound written and spoken English is required and an understanding of the French Language is a plus
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to handle multiple tasks and prioritize work effectively.
• Ability to work independently and as part of a team.
Salary:
How to Apply
Apply by:
Contact Person:
Contact Phone:
Email to send applications to:
Postal Address or location to apply in person:
Website:
How to apply - more information:
Applications must include: • A curriculum vitae; A written statement in support of the application addressing the selection criteria; and the names and contact details of two referees to be contacted as part of the selection process. • Applications to be submitted via email to martrain@vanuatu.com.vu. • Applications close on Monday 16 June 2025 at 4 pm. • Only shortlisted applicants will be contacted.
For further information on the above job please contact the employer directly.
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