| Vanuatu Tourisms Office |
| | Industry: |
| | Hotels, Restaurant and Tourism |
| | Location: |
| | Port Vila, Vanuatu. |
| | Job Hours: |
| | Not Stated |
| | Due Date: |
| | 27-Aug-14 |
| | Job Description: |
| | The Administration Officer is responsible to the Manager Finance/Administration for the day-to-day administration of the Office including personnel management matters such as leave management and attendance registers, and human resource development including organisation of in-service staff development training. In addition, the Officer carries out other clerical and finance |
| | duties as required. |
| | 1. Answers all incoming calls as office receptionist. |
| | 2. Receive customer queries and complaints and sends them to appropriate staff for review and management. |
| | 3. Prepares staff time sheets fortnightly for the General Manager’s review. |
| | 4. Maintains staff leave records and prepares relevant reports for the Manager Finance/Administration and the General Manager |
| | 5. Arranges training workshops, seminars and other skills development programs for VTO staff in consultation with the General Manager and other senior management and maintains appropriate records. |
| | 6. Assists in maintaining the office asset register and information stock register. |
| | 7. Assists in organising VTO functions. |
| | 8. Assist in procuring external contractors. |
| | 9. Organise purchases of office stationeries. |
| | 10. Carries out basic book-keeping and accounting duties, as required. |
| | 11. Brings to the General Manager and senior staff’s attention any matters arising. |
| | 12. Assists with typing as required. |
| | 13. Assist Finance staff with producing reports. |
| | 14. Undertakes any other duties as directed by the Manager Finance/Administration and General Manager. |
| | RESULTS AND PERFORMANCE MEASURES: |
| | • Completion and monitoring of staff time sheets. |
| | • Complete and accurate staff leave records. |
| | • Satisfactory conduct of human resource development activities for VTO staff. |
| | • Maintenance of asset register and office stock register. |
| | • Completion of other duties as directed by the Manager Finance/Administration or the General Manager. |
| | Criteria: |
| | - This position requires a person of mature character and sound judgement with excellent command of computer programs including word and excel. He/she must possess excellent written and oral communication skills, |
| | good writing skills, good scheduling, planning and time management skills and also have strong organisational skills. The successful candidate will have gained previous work experiences in office administration |
| | environment, preferably in a service-oriented company, or previous work experiences in the tourism sector. |
| | - The candidate must have skills in problem solving and innovative thinking and possess good leadership skills. He/she must have qualifications in business administration and/or office management. In addition, he/she |
| | must be able to work within a team environment to deliver quality work within tight timeframes. |
| | Salary: |
| | Not Stated |
| | Language: |
| | Not Stated |
| | ______________________________________________________________ |
| | How To Apply: |
| | Written applications including copies of qualification and Curriculum Vitae should be forwarded to the address below. |
| | Contact Name: |
| | The General Manager |
| | Phone: |
| | Not Stated |
| | Email: |
| | Address: |
| | The General Manager, Vanuatu Tourism Office, PO Box 209, Port Vila, Vanuatu. |
