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Care International is currently seeking an experienced and qualified individual to fill in the above position of the HR Coordinator.
Position
Summary:
The
Human Resources Coordinator provides senior level leadership and management
across the Human Resources and Office Administration departments. The position involves the application of a
complex area of functional expertise and poPS Hrovides line management one staff member based in Tanna. The
HR Coordinator is a proven and experienced HR professional that manages key
relationships with both internal and external stakeholders including those at
the senior management and level.
Responsibilities:
Management
Overall
responsibility for the achievement of the HR departmental objectives within
timelines and within budget.
- Overall
responsibility for developing HR departmental policies and implementing
significant elements of the Country Office strategic plan, including
developing, designing and implementing procedures.
- Provides
authoritative HR advice, including international best practice, on complex
HR functions across the Country Office, and to key stakeholders at senior
managerial level.
- Under
the guidance of the CD, contributes to raising CARE Vanuatu’s profile and
interaction with partners, and relevant national level authorities and
institutes, and, on request, represents CARE Vanuatu at appropriate fora.
- Motivating
and empowering a team of national staff to learn and apply their knowledge
and skills.
Human
Resources
- Ensure
that clear and transparent communication flows exist across the Vanutu
office in terms of HR regulations and/issues.
- Ensure
that procedures and systems for recruitment and selection, performance
evaluations, disciplinary measures, grievance procedures and the general
administration and management of national staff and delegates are in
place, implemented, maintained and monitored on a regular basis.
- Ensure
compliance to Vanuatu labour laws as well as the HR Policy for national
staff.
- Supervise
the recruitment of national staff in Port Vila and Tanna; ensure that HR
administration, payroll, database and records, insurance, recruitment,
selection, performance evaluation, probation, disciplinary, grievance and
other HR processes are followed as per the regulation.
- Support
the HR Officer in the recruitment and selection of staff. Actively assist in the process of
preparing/writing/updating of job descriptions.
- Assisted
by the Regional HR Advisor to develop a cycle for performance evaluations
for national staff.
- Ensure
that performance appraisals of all staff are completed. Work with line
managers to ensure a timely and high-quality performance evaluation
process for national staff in accordance with CARE Vanuatu and/or CARE
Australia procedures/templates/toolkits.
- Validate
staff attendance sheets; health insurance claims; staff leave records;
overtime and per diem calculations prior to final processing.
- Track
contract dates and extensions, initiate planning activities with Line
Managers for replacements of staff.
- Maintain
up to date records of training for all staff.
- Responsible
for the grievance/termination procedure for staff. Maintain confidential
records;
- Line
manage, advise and support the HR Officer.
Criteria:
- Bachelor’s
degree in Human Resources Management or equivalent.
- Minimum
four years proven work experience as an HR Manager.
- Proven
experience in providing sound human resource advice to Senior Management.
- Demonstrated
strong leadership, decision making and influencing skills.
- Demonstrated
experience in effectively leading and motivating a team.
- Proven
consultative team management approach
- Good numerical and data management skills
- Attention to detail and accuracy
- Excellent written and spoken English
language abilities
- Excellent communication and interpersonal
skills
- Proven ability to work under pressure and
critical deadlines
- Readiness to help, support and train
project staff and willingness to travel
- Commitment to honesty and transparency
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