|
CARE has been working in Vanuatu since
2008 and has an established CARE Project Office (CARE International Vanuatu) in
the capital of Port Vila with our projects implemented primarily in Tafea
Province. The current project focus is on Resilience and Women’s Empowerment. The
purpose of this role is to ensure that good monitoring, evaluation and learning
(MEL) practices are well understood by all the Field Officers. That these Field
Officers then can feel confident and empowered to undertake MEL activities in
their projects. This role will require extensive travel and accompaniment of
field staff in project sites.
As
a member of the CARE Vanuatu team, this position will assist the CARE Team to
develop and implement systems and approaches to improve the quality and impact
of projects and programs, to measure and report on program performance and
conduct a regular review of the activities, approaches, strategies, and lessons
learned to ensure the sustainability, efficiency and effectiveness of Program
activities. Fundamental to this is that communities and other stakeholders are
involved and where possible, leading on the planning and evaluation of CARE’s
ongoing programs in their communities.
This role is required to have well
developed monitoring and evaluation skills and project implementation knowledge
in these project areas as well as a good understanding of project cycle
management. Efficient planning skills, a commitment to gender equity, a
willingness to work across teams and be creative are essential attributes for
this role.
Specifically,
the Program Quality Coordinator will:
Duties:
Program Quality Capacity building
& trainings:
- Conduct
orientation for new staff on Program Quality concepts and tools. This
includes in the areas of MEL, Gender and Child Protection.
- Undertake
regular field monitoring visits, analyze information collected and make
appropriate recommendations to CARE project teams
- Create
training support materials as required, in English and/or Bislama
languages.
- Organize
and facilitate meetings, workshops and trainings as required, in English
and/or Bislama languages
- Support management
to establish project and program systems to ensure that policies in areas
such as Child protection, Gender, Anti-terrorism and Anti-Fraud are being
adhered to in all project activities
MEL System Strengthening:
- Ensure
that relevant baseline information is collected and relevant indicators
are developed for all project activities
- Design,
in collaboration with the CARE Program Manager and relevant project staff,
a comprehensive monitoring and evaluation framework. Ensuring that projects
are adhering to CARE’s Women’s Empowerment Framework (WEF)
- Ensure that monitoring and evaluation processes
are designed through a participatory approach, involving targeted
beneficiaries with particular emphasis on the participation of women.
- Ensure
that monitoring tools are simple, standardized, and capture activities,
outputs and outcome related information in accordance with donor’s project
requirements.
- Ensure
that cross-cutting issues of gender, equity, diversity and rights-based
approaches are addressed in monitoring and evaluation plans
- As part
of the Program Quality process, assist Project staff by developing impact
level indicators.
- Organize
meetings or trainings as needed for sharing information, feedback on
findings and making suggestions and recommendations for program
improvement.
- Monitor
and evaluate CARE ‘ partners contribution to the expected results of the
project
M&E Reporting, filing system & tools:
· Manage the M&E database for
monitoring qualitative and quantitative data collected at the field level
- Update
the M&E database on a monthly basis based on field activity reports
and monitoring field visits
- In
collaboration with the CARE Program Manager and project staff, design some
relevant information support and IEC Materials
- Ensure
the registration and compilation of all program documents, guidelines and
tools created or developed by the CARE Staff in Vanuatu.
Stakeholder, partner and donor coordination
and communication:
- Develop
good relationships with all relevant government authorities, international
organizations and non government organizations and CARE‘s partners according
to the project activities and areas concerned.
- Participate
actively, as requested, to relevant working groups, meetings, workshops
related to CARE Project activities, both in and out of the country
- Assist in the preparation of major reports in
accordance with reporting guidelines and deadlines both by the programs
team, donors and CARE Australia program department
- Ensure the
sharing of project information and learning with appropriate external
agencies, partners and stakeholders
- In
collaboration with consultants and external evaluators, ensure the quality
of proper documentation and evaluation studies conducted by CARE or Donor
projects.
- Produce
internal and external communications documents relating to projects as
required.
Other tasks:
- Producing
internal and external communications documents relating to projects as
required
- Ensure
good knowledge of CARE Vanuatu program quality policies and procedures
- Promote CARE vision,
mission and core values among staff and partners.
- Assist
the CARE Program Manager in any other complementary tasks required.
Core Competencies
- People Skills: Ability to work independently and as a team
player who demonstrates leadership and is able to support and train local
staff and also able to work with disaster affected communities in a
sensitive and participatory manner.
- Communication Skills: Well developed written and oral
communication skills. This includes effective negotiation and
representation skills.
- Integrity:
Works with trustworthiness and integrity and has a clear commitment to
CARE's core values and humanitarian principles.
- Resilience/Adaptability and flexibility: Ability to operate effectively under extreme
circumstances including stress, high security risks and harsh living
conditions. Works and lives with a flexible, adaptable and resilient
manner.
- Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to
gender and diversity. Has experience and ability to live and work in
diverse cultural contexts in a culturally appropriate manner. Has a
capacity to make accurate self-assessment particularly in high stress and
high security contexts.
- Work style:
Is well planned and organized even within a fluid working environment and
has a capacity for initiative and decision making.
Criteria:
- University degree or diploma relevant to this
position (monitoring and evaluation, development studies, humanitarian
program management, Natural sciences etc)
- Minimum of 3 years working experience that
includes monitoring and evaluation duties, preferably for an international
non-governmental organization (INGOs)
- Highly developed analytical and communication
skills
- Background in program management, planning and
budgeting
- Some experience of the use of participatory
tools at community levels (PRA,VCA)
- Training and facilitation skills
- Interest in sharing professional skills as well
as learning from others
- Proficient IT skills in Word, Excel, PowerPoint,
Outlook
- Very good English and Bislama language skills
(written and oral). French language skills will be an asset.
- Translation skills (English/Bislama /French)
- Ability to prioritize, problem-solve and meet agreed
deadlines.
- Open-minded,
willing to learn, respectful towards all CARE staff.
- Respect
of the principles, core values and internal procedures of the
organization.
- A
Vanuatu national.
|
