South Sea Services Ltd
Location:
Port Vila, Vanuatu
Due Date:
17-01-2026
Type:
Contract
Organisation Description:
South Sea Services Ltd is a Vanuatu based company specialized in crew recruitment.
Job Desctiption:
We are seeking a friendly, organized, and professional Receptionist to be the first point of contact for South Sea Services Ltd. The successful candidate will play a key role in creating a welcoming environment for candidates and clients while providing essential administrative support.
Selection Criteria:
Key Responsibilities
Front Desk & Communication
• Greet candidates, clients, and visitors in a professional and welcoming manner
• Answer incoming calls promptly and direct them to the appropriate consultant
• Manage general email inboxes and respond to routine inquiries
• Maintain a professional reception area at all times
Administrative Support
• Schedule interviews, meetings, and appointments
• Register candidates and assist with on-boarding paperwork
• Maintain accurate records in the agency's database
• Prepare and process documents such as CVs, contracts, and visas
• General administrative tasks as required
Office Coordination
• Manage incoming and outgoing mail
• Order office supplies and liaise with suppliers when needed
• Support compliance processes (e.g. right-to-work checks, ID verification)
• Assist with filing, scanning, and data entry
Skills & Experience
Essential
• Previous experience in a receptionist, front-of-house, or administrative role
• Excellent verbal and written communication skills
• Strong organisational and time-management abilities
• Professional appearance and manner
• Proficiency in Microsoft Office (Word, Outlook, Excel)
Desirable
• Experience within recruitment, HR, or a fast-paced office environment
• Familiarity with applicant tracking systems
• Ability to multitask and prioritise effectively
Personal Attributes
• Friendly, approachable, and confident
• Highly organised with strong attention to detail
• Discreet and able to handle confidential information
• Proactive and willing to support the wider team
• Calm under pressure in a busy environment
Salary:
Salary will be discussed based on your skills, experience, and suitability for the role.
How to Apply
Apply by:
Contact Person:
SOUTH SEA SERVICES LTD
Contact Phone:
Email to send applications to:
Postal Address or location to apply in person:
Website:
How to apply - more information:
For further information on the above job please contact the employer directly.
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